Personal Assistant (PA) to the CEO

     The Personal Assistant to the CEO is responsible for providing full comprehensive support to the CEO. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Job Descriptions:

·       Provide sophisticated calendar management for the CEO.

·       Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.

·       Complete a broad variety of administrative tasks including assisting with special projects; producing complex documents, reports, and presentations; collecting and preparing information for meetings; maintaining contact lists and making travel arrangements.

·       Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential nature. 

·       Provide event management support as requested.

·       Provide hospitality to all guests and help to create a welcoming environment.

·       Undertake research as necessary to support the CEO’s preparation for meetings and presentations.

·       Ensure all management meetings are coordinated, rooms are pre-booked and all necessary technology is working to ensure effective communications.

·       Record and distribute minutes of meetings.

·       Manage cash reimbursements and reconciliation.

·       Other projects/duties as assigned for the overall benefit of the organization. Qualifications: ·         Bachelor’s degree in related fields.

·       Significant executive support experience, including supporting C-level executives.

·       Expert proficiency with Microsoft Office.

·       Strong verbal and written communication skills and attention to detail.

·       Ability to complete a high volume of tasks with little or no guidance.

·       Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

·       Ability to maintain a high level of integrity and discretion in handling confidential information is a MUST.